CONSTITUTION

1. Name

The official name of the Group is Southam and District Theatrical Society, but it has been trading as The Grange Players since January 2000.

2. Aims

The object of the society is to promote, improve, develop, and maintain public education in an appreciation of the arts and science of music and drama in all its aspects by the presentation of public concerts, plays, and recitals and by such other ways as the society through its committee shall determine from time to time.

To raise public awareness of the Group, and its activities.

To encourage the recruitment of new members to the Group.

3. Membership

Membership shall be open to any child (aged 7 to 16) and adult (aged 17 and up) of any ability who wish to join the Group.

The members of the Group shall be those who pay the subscription at the appropriate rate as shall be determined by the Management Committee.

Any member failing to pay his or her subscription shall at the discretion of the Management Committee cease to be a member.

The Management Committee shall have the power to deprive a member of Membership to the Group and the use of the Group’s facilities and services for any reason considered prejudicial to the objects and the interests of the Group.

4. Officers

The Officers of the Group shall be:
 
• Chair.
• Vice-Chair.
• Secretary.
• Treasurer. 

The Officers shall be elected by members of the Group, (see paragraph 7).

5. Management

The management of the Group shall be in the hands of the Officers who shall form the Management Committee; the Officers shall be elected by and out of the Group’s members at the Annual General Meeting; they shall hold office for one year and be eligible for re-election.

 

The Management Committee shall include additional members considered appropriate and necessary by the Officers and shall be elected by and out of the Group’s members.

All the arrangements for the concerts and other events and the control of finance shall be in the hands of the Officers.


6. Functions of the Officers

The Officers shall exist to conduct all the business of the Group, to decide upon the policy of the Group, and to ensure that the Rules of the Group are adhered to by all members.

7. Election of Officers

All Officers shall be elected by the Group at the Annual General Meeting or an Extraordinary General Meeting as may be necessary. Prior consent of nominees should be obtained. All Officers shall retire at the end of each year but may offer themselves for re-election.

Election of Officers shall be by show of hands, or by ballot as requested by any member present.

8. Finance

The financial years shall end on 31st March.

The Treasurer shall keep proper books of account.

A bank account shall be operated in the Group’s name. All cheques drawn on the account shall be signed by two of three approved signatories.

With the approval of the Group’s bankers, the Group may overdraw on the bank account to the limit stipulated by the Bankers.

A deposit account at a bank, building society, or similar institution may be operated in the Group’s name.

The Management Committee shall have the power to authorise expenditure in respect of the general running of the Group, for which he or she shall account to the Management Committee at each meeting. Capital expenditure in excess of £5 must have the approval of the Management Committee.

Estimates of expenditure must be submitted to the Management Committee for approval. The Management Committee may, at their discretion, refuse to reimburse any member for his or her personal expenditure incurred without the prior approval of the Management Committee.

No member shall make a financial gain from the Group.

The Management Committee shall have the power to authorise the raising of money for the Group subject to any restrictions which might be imposed by law from time to time.  (These restrictions include a prohibition on permanent trading).

9. Dissolution

In the event of the dissolution of the Group, any assets remaining upon dissolution after the payment of proper debts and liabilities shall be transferred to a charitable institution or institutions having similar objects to those of the society.

No individual shall be personally liable for any debts incurred by the Group in the Group’s name and with the approval of the committee.


10. Annual General Meeting (AGM)

Within six weeks of the end of each financial year, the members shall be summoned to an Annual General Meeting of which at least 14 days’ notice in writing shall have been given.
The Chair or Vice-Chair shall preside at the Annual General Meeting.

Every Group member shall be entitled to be represented at the Annual General Meeting and shall have the right to vote in the election of Officers and upon any resolution put to the meeting. 


Retiring Officers of the Group shall have the right to vote with the exception of the person chairing the meeting as set out above.

Voting upon any resolution put to the meeting shall be by show of hands, or by ballot if so required by any member or officer present. The Chair shall have no vote on any resolution unless there is an equality of votes, in which case he/she will have a casting vote.

11. Extraordinary General Meeting

An Extraordinary General Meeting may be called by the Management Committee giving no fewer than 21 days' notice of the meeting. No fewer than five members of the Group may, in writing, require the Management Committee to call an Extraordinary General Meeting.

An Extraordinary General Meeting may be called to elect any such Officers as may be required at that time, or to receive any special resolution of which at least 7 days’ notice shall have been given to the Management Committee, or to conduct any business which may not be conducted at a meeting other than a General Meeting.


All members shall have the same rights at an Extraordinary General Meeting as they have at an Annual General Meeting.

12. Management Committee Meetings

The Management Committee shall meet four times a year including the Annual General Meeting.


Notice of Management Committee Meetings shall be given to each Management Committee Member no fewer than 5 days before the meeting.  When the date of a Management Committee Meeting is decided at a previous Management Committee Meeting, all members present at that meeting shall be deemed to have been given notice of the next meeting.


Any Management Committee member may at any time require the Secretary to call a Management Committee Meeting.


A true record of each Management Committee Meeting shall be made by the Secretary to be presented at the next Management Committee Meeting.

All proposals shall be approved by a simple majority. In the event of an equality of votes, the Chairman shall have a casting vote. The Chairman shall have no right to vote, except where there is an equality of votes.


No person co-opted onto the Management Committee shall automatically acquire voting rights.

13. General

No sub-society or sub-committee may operate within the Group without the approval of the Management Committee. Any sub-committee must contain at least one member of the Management Committee.


The action of any member in the Group’s name must have the prior approval of the Officers of the Management Committee.

In all matters concerning the general running of the Group, the decisions of the Management Committee shall be final.

14. Rules

Any amendment to these rules shall be made at a General Meeting, with the approval of the majority of the members present.

No alteration shall be made to these rules which would cause the Group to cease to be a charity at law.


The Management Committee shall have the power to enforce these rules upon all members.

 

Any member found in breach of these rules shall, at the discretion of the Management Committee, cease to be a member, and shall lose the privileges of membership.

Every member and prospective member shall be provided with a copy of these rules and any amendment thereto.  All members shall be deemed to have read these rules and accepted them in their entirety. No exclusions shall be made for the benefit of individual members.

 

Applications for membership will only be considered on the strict understanding that the applicant accepts these rules in their entirety.